Monterey Bay Aquarium
The mission of the nonprofit Monterey Bay Aquarium is to inspire conservation of the ocean.
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What Sets Us Apart

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1. We're an inclusive, committed, diverse group of people who collaborate.

 

2. We're passionate about learning more and doing more to better our world.

 

3. We're all dedicated to conservation of the ocean.

Making a Difference

Our Culture

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Working at the Monterey Bay Aquarium is more than just going to the office every day. In addition to our purpose-driven work in one of the most beautiful spots in the world, we offer a competitive compensation and benefits package (medical, dental and life insurance; floating holidays, vacation and sick time) including a couple of things we feel distinguish us: a unique and generous retirement plan and a wellness program staff can't wait to join. We do our best to walk the talk so we offer our team members discounts at our Cafe, which serves local, sustainable and organic foods, plus subsidized gym memberships and alternative transportation discounts, too. Our goal of working toward a healthy ocean can only be achieved with a healthy organization, which is something we strive for here at the Aquarium.

Opportunities at Monterey Bay

Senior Development Administrative Assistant-Gift Planning
The Senior Development Assistant for Gift Planning provides administrative support for our gift planning and endowment programs, including cultivation and stewardship for Ocean Legacy Circle (OLC) donors and prospects. Works with the Gift Planning Officer to support the implementation of our marketing and communications strategies and provides program reports. Provides excellent customer service to members and donors.Core Responsibilities Serves as primary administrative contact for gift planning and endowment programs, including responding to inquiries, facilitates information and welcome packets, and other mailings and tasks as assigned. Performs data entry of the inquiries, mailings, and set up follow up actions for VP of Gift Planning and Gift Planning OfficerPerforms accurate and timely data entry for Ocean Legacy Circle records and maintains paper and electronic for confidential records for OLC donors and bequests. Performs data entry audits and clean upServes as primary administrative contact for planned giving and endowment donors and prospects, including responding to emails, letters and phone calls in a timely manner. Makes arrangements for tours, lunch reservations, parking for onsite meetings. Contacts donors as needed to confirm recognition detailsMakes cultivation and stewardship—"discovery" calls to prospects including Charter and loyal membersWorking with the Gift Planning Officer and development staff, implements marketing and communications strategies and outreach efforts including mailings, emails, surveys, website; print materials, ads, events and recognition for OLC donorsWorking with the Gift Planning Officer, prepares monthly reports for finance and accounting staff and processes trust documents; responds to requests for documents and recommended language from trustees, attorneys and financial advisors. Processes purchase orders and invoices, and tracks program expenses.Prepares monthly and annual program reports; runs lists and queries, as neededPrepares annual endowment reports for donors and provides support for Annual Review mailing as neededCreates lists for Shorelines publication; maintains records for donor photos and permissions to use in marketing gift planning and endowment programsProvides administrative support for gift planning and OLC events including invitation mailing and email, tracking RSVPs and follow up communications in the databaseMaintains directory of professionals: estate planning attorneys, financial advisors, accountantsProvides administrative support for Vice President of Gift Planning and Gift Planning OfficerProvides administrative support for and attends donor events as needed (requires some nights and weekends)Provides back-up administrative support for Development Assistants with membership data entry and fulfillment and monthly renewal reminders for Ocean Legacy Circle at member and donor levels below $2,500 levelAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceTwo years of development/fund raising administrative experience in a non-profit organizationStrong organization skills and attention to detailStrong proofreading skillsExcellent customer service and written/oral communications skillsAdvanced computer skills including Microsoft Word and ExcelProficient working in data base programsDesired Skills / Knowledge / Ability / Experience or EducationTwo years working in gift planning in a non-profit organization preferredProficient working in Raiser's Edge database programAdministrative experience in law officeAncillary ResponsibilitiesPrepares data base queries and exportsProvides basic explanation of gift planning optionsSolicits annual contributions as appropriateProvides assistance to donors with membership renewals, memorial and tribute giftsReference # 20810Posted on 15 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Senior Development Administrative Assistant-Gift Planning
The Senior Development Assistant for Gift Planning provides administrative support for our gift planning and endowment programs, including cultivation and stewardship for Ocean Legacy Circle (OLC) donors and prospects. Works with the Gift Planning Officer to support the implementation of our marketing and communications strategies and provides program reports. Provides excellent customer service to members and donors.Core Responsibilities Serves as primary administrative contact for gift planning and endowment programs, including responding to inquiries, facilitates information and welcome packets, and other mailings and tasks as assigned. Performs data entry of the inquiries, mailings, and set up follow up actions for VP of Gift Planning and Gift Planning OfficerPerforms accurate and timely data entry for Ocean Legacy Circle records and maintains paper and electronic for confidential records for OLC donors and bequests. Performs data entry audits and clean upServes as primary administrative contact for planned giving and endowment donors and prospects, including responding to emails, letters and phone calls in a timely manner. Makes arrangements for tours, lunch reservations, parking for onsite meetings. Contacts donors as needed to confirm recognition detailsMakes cultivation and stewardship—"discovery" calls to prospects including Charter and loyal membersWorking with the Gift Planning Officer and development staff, implements marketing and communications strategies and outreach efforts including mailings, emails, surveys, website; print materials, ads, events and recognition for OLC donorsWorking with the Gift Planning Officer, prepares monthly reports for finance and accounting staff and processes trust documents; responds to requests for documents and recommended language from trustees, attorneys and financial advisors. Processes purchase orders and invoices, and tracks program expenses.Prepares monthly and annual program reports; runs lists and queries, as neededPrepares annual endowment reports for donors and provides support for Annual Review mailing as neededCreates lists for Shorelines publication; maintains records for donor photos and permissions to use in marketing gift planning and endowment programsProvides administrative support for gift planning and OLC events including invitation mailing and email, tracking RSVPs and follow up communications in the databaseMaintains directory of professionals: estate planning attorneys, financial advisors, accountantsProvides administrative support for Vice President of Gift Planning and Gift Planning OfficerProvides administrative support for and attends donor events as needed (requires some nights and weekends)Provides back-up administrative support for Development Assistants with membership data entry and fulfillment and monthly renewal reminders for Ocean Legacy Circle at member and donor levels below $2,500 levelAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceTwo years of development/fund raising administrative experience in a non-profit organizationStrong organization skills and attention to detailStrong proofreading skillsExcellent customer service and written/oral communications skillsAdvanced computer skills including Microsoft Word and ExcelProficient working in data base programsDesired Skills / Knowledge / Ability / Experience or EducationTwo years working in gift planning in a non-profit organization preferredProficient working in Raiser's Edge database programAdministrative experience in law officeAncillary ResponsibilitiesPrepares data base queries and exportsProvides basic explanation of gift planning optionsSolicits annual contributions as appropriateProvides assistance to donors with membership renewals, memorial and tribute giftsReference # 20810Posted on 15 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Annual Fund Manager
The Annual Fund Manager oversees the implementation of our annual giving program, which raises $6+ million annually. Manages special campaigns and ongoing donor solicitation and stewardship efforts. Directly supervises administrative team including Development Coordinator, Senior Development Assistants and Development Assistant.Core ResponsibilitiesDevelops work plans for annual fund projects and donor communications; monitors progress to ensure projects are delivered on time with high quality and accuracy; measures and reports on project performance, making course corrections as needed; coordinates with department teams to integrate plans into the department's broader communication and solicitation plansWorking with Director of Annual Giving, develops strategies and materials for donor cultivation, stewardship and solicitation. This includes program reports, Annual Review, holiday cards/gifts, donor emails, ongoing renewals, special appeals and pledge programDevelops plans and manages all aspects of donor events. Works with MBA Events team and Development Coordinator and oversees invitation production and mailing, pre- and post- event calls and emails to donors, budget and expensesManages all aspects of annual special campaign: develops plans and oversees their implementation; prepares and reviews campaign lists; coordinates closely with external vendors (calling firm and mail houses) to monitor calls, provide training and ensure timely and accurate completion of data transfers, mailings and other project components; oversees coordination with internal work groups to ensure delivery of campaign assets; oversees tracking of campaign expense budget, inventory, revenue and analysis for cost benefit reportsSupervises development administrative team; manages day-to-day operations of the team and their work; conducts weekly ESD meetings and annual performance conversation. Recruits, hires and trains new staff as neededDrafts copy and proofreads communications and materialsProvides detailed and timely progress reports to Director of Annual GivingOversees annual donor plaque and other donor recognition programsOversees annual fund print inventory, ensuring materials are updated and supplies are available for all solicitation and cultivation mailings; manages production of development print materialsWorks with Director of Annual Giving to prepare the budget for annual fund projects and monitors expensesWorks closely with Development Database Coordinator and database consultant to conduct regular audits of development database procedures and ensure that procedures are streamlined and updatedModels departmental standards of customer service for members and donorsParticipates with all donor events and special member events as neededAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceThree or more years of Development/fund raising experience in a non-profit organizationStrong project management skills with proven organizational skills and attention to detailStrong writing and proofreading skillsCritical thinking and problem solving skillsExcellent customer service and written/oral communications skillsMust be able to work well in a fast paced, team-oriented environmentProficient computer skills including Microsoft OfficeDesired Skills / Knowledge / Ability / Experience or EducationTwo years of experience working with CRM database programs, Raiser's Edge preferredExperience in a team leadership role, supervisory experience preferredReference # 20790Posted on 06 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Experienced, ManagementMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Annual Fund Manager
The Annual Fund Manager oversees the implementation of our annual giving program, which raises $6+ million annually. Manages special campaigns and ongoing donor solicitation and stewardship efforts. Directly supervises administrative team including Development Coordinator, Senior Development Assistants and Development Assistant.Core ResponsibilitiesDevelops work plans for annual fund projects and donor communications; monitors progress to ensure projects are delivered on time with high quality and accuracy; measures and reports on project performance, making course corrections as needed; coordinates with department teams to integrate plans into the department's broader communication and solicitation plansWorking with Director of Annual Giving, develops strategies and materials for donor cultivation, stewardship and solicitation. This includes program reports, Annual Review, holiday cards/gifts, donor emails, ongoing renewals, special appeals and pledge programDevelops plans and manages all aspects of donor events. Works with MBA Events team and Development Coordinator and oversees invitation production and mailing, pre- and post- event calls and emails to donors, budget and expensesManages all aspects of annual special campaign: develops plans and oversees their implementation; prepares and reviews campaign lists; coordinates closely with external vendors (calling firm and mail houses) to monitor calls, provide training and ensure timely and accurate completion of data transfers, mailings and other project components; oversees coordination with internal work groups to ensure delivery of campaign assets; oversees tracking of campaign expense budget, inventory, revenue and analysis for cost benefit reportsSupervises development administrative team; manages day-to-day operations of the team and their work; conducts weekly ESD meetings and annual performance conversation. Recruits, hires and trains new staff as neededDrafts copy and proofreads communications and materialsProvides detailed and timely progress reports to Director of Annual GivingOversees annual donor plaque and other donor recognition programsOversees annual fund print inventory, ensuring materials are updated and supplies are available for all solicitation and cultivation mailings; manages production of development print materialsWorks with Director of Annual Giving to prepare the budget for annual fund projects and monitors expensesWorks closely with Development Database Coordinator and database consultant to conduct regular audits of development database procedures and ensure that procedures are streamlined and updatedModels departmental standards of customer service for members and donorsParticipates with all donor events and special member events as neededAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceThree or more years of Development/fund raising experience in a non-profit organizationStrong project management skills with proven organizational skills and attention to detailStrong writing and proofreading skillsCritical thinking and problem solving skillsExcellent customer service and written/oral communications skillsMust be able to work well in a fast paced, team-oriented environmentProficient computer skills including Microsoft OfficeDesired Skills / Knowledge / Ability / Experience or EducationTwo years of experience working with CRM database programs, Raiser's Edge preferredExperience in a team leadership role, supervisory experience preferredReference # 20790Posted on 06 Nov 2017Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) Experienced, ManagementMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Education Specialist II
In addition to delivering programs for school groups, the Education Specialist II is a key team member who assists in the design and delivery of high-quality, mission-driven programs for teens, teachers and/or school groups and is responsible for the coordination and completion of multiple education projects or events that are integral to those programs.Core ResponsibilitiesDeliver engaging school programs to PreK-12th grade students, their teachers and chaperones, at the Aquarium and off-site, during the day, after school, evenings and weekendsIn collaboration with the Program Lead, coordinate all aspects of the assigned project(s), including development, implementation and leading the project teamWith the Program Lead, identify and coordinate the acquisition and scheduling of all related project supplies and resourcesTrack, analyze and report out on project progressMaintain efficient and effective project-specific communications within and across departmentsAssist the Program Lead in developing project budgetsServe as a resource and mentor to Education Specialists and volunteers in the development of job skills.Supervise volunteers as neededPerform duties of Education Specialist as neededAssist in the development and testing of instructional materials for education programs and projectsServe on assigned program and project teams; assist with program delivery and complete additional assigned tasks and provide support as necessaryRepresent the department, division and the Aquarium to the general public, visiting dignitaries and the professional education communityWork with a wide variety of staff and volunteersParticipate in ongoing programmatic tasks as neededDrive Aquarium vehicles to school and community sites as neededLoad and unload equipment and materialsAbsolutely Required Skills / Knowledge / Ability / Experience or EducationTwo or more years of experience developing, implementing and evaluating education programsAble to write and speak fluently in EnglishCreative and effective teaching, presentation and communication skillsStrong and effective interpersonal skillsFlexible with changes in work prioritiesAble to work successfully both as a team member and independently without direct supervisionExcellent organizational and time management skillsMature work habits, task and detail orientedMust have a valid CA driver's license, be able to drive Aquarium vehicles and be able to safely load and unload equipment into and out of vehiclesBA/BS degreeDesired Skills / Knowledge / Ability / Experience or EducationFamiliarity with Monterey Bay natural history, marine and basic scienceOral and written fluency in SpanishExperience working with diverse audiences and communitiesStrong technology skillsTeaching credentialClassroom teaching experienceSCUBA certificationAncillary ResponsibilitiesServe on aquarium-wide committees as neededReference # 20771Posted on 03 Nov 2017Location(s) Monterey BayExpertise EducationWork type(s) Regular, Full TimeJob level(s) ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Education Specialist II
In addition to delivering programs for school groups, the Education Specialist II is a key team member who assists in the design and delivery of high-quality, mission-driven programs for teens, teachers and/or school groups and is responsible for the coordination and completion of multiple education projects or events that are integral to those programs.Core ResponsibilitiesDeliver engaging school programs to PreK-12th grade students, their teachers and chaperones, at the Aquarium and off-site, during the day, after school, evenings and weekendsIn collaboration with the Program Lead, coordinate all aspects of the assigned project(s), including development, implementation and leading the project teamWith the Program Lead, identify and coordinate the acquisition and scheduling of all related project supplies and resourcesTrack, analyze and report out on project progressMaintain efficient and effective project-specific communications within and across departmentsAssist the Program Lead in developing project budgetsServe as a resource and mentor to Education Specialists and volunteers in the development of job skills.Supervise volunteers as neededPerform duties of Education Specialist as neededAssist in the development and testing of instructional materials for education programs and projectsServe on assigned program and project teams; assist with program delivery and complete additional assigned tasks and provide support as necessaryRepresent the department, division and the Aquarium to the general public, visiting dignitaries and the professional education communityWork with a wide variety of staff and volunteersParticipate in ongoing programmatic tasks as neededDrive Aquarium vehicles to school and community sites as neededLoad and unload equipment and materialsAbsolutely Required Skills / Knowledge / Ability / Experience or EducationTwo or more years of experience developing, implementing and evaluating education programsAble to write and speak fluently in EnglishCreative and effective teaching, presentation and communication skillsStrong and effective interpersonal skillsFlexible with changes in work prioritiesAble to work successfully both as a team member and independently without direct supervisionExcellent organizational and time management skillsMature work habits, task and detail orientedMust have a valid CA driver's license, be able to drive Aquarium vehicles and be able to safely load and unload equipment into and out of vehiclesBA/BS degreeDesired Skills / Knowledge / Ability / Experience or EducationFamiliarity with Monterey Bay natural history, marine and basic scienceOral and written fluency in SpanishExperience working with diverse audiences and communitiesStrong technology skillsTeaching credentialClassroom teaching experienceSCUBA certificationAncillary ResponsibilitiesServe on aquarium-wide committees as neededReference # 20771Posted on 03 Nov 2017Location(s) Monterey BayExpertise EducationWork type(s) Regular, Full TimeJob level(s) ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
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