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Administrative Assistant at Apex Systems in Chicago, IL

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Description

Job Title:Administrative Assistant

Company Information:

Apex provides a broad range of staffing services within our two divisions: Apex Systems, which supports our IT focused placements and Apex Life Sciences, which supports our Science & Engineering placements. Apex utilizes specialized technology and industry practice groups to deliver the most talented and qualified professionals for temporary and permanent placements with clients within all major industries. Apex has a presence nationwide and contract employees currently placed in companies throughout the country. Apex is recognized as a leader in the staffing industry and continues to win awards for corporate growth and client satisfaction. Apex offers significant opportunities for advancement as we expand to meet the needs of our clients and the marketplace. For more information about Apex, visit www.apexcareers.com.

Job Description:

Apex is looking for an Administrative Assistant that will handle a wide variety of situations involving the clerical, administrative, and project coordination functions to support an Apex Sr. Vice President. This role will handle the following;

  • Responsible for confidential and time sensitive material.
  • Will prepare routine and advanced correspondence including presentations, reports and prospecting material.
  • Will perform a variety of tasks, to which a wide degree of creativity and latitude is expected.
  • Responsible for setting up various meetings/functions and arranging all of the details for some executive levels of management.
  • Planning and tracking conference calls.
  • Manage calendar, expense reporting and travel.

Job Requirements:

A successful applicant must:

  • The ability to work with limited supervision and multi task in often-stressful situations is critical.
  • Superior oral communication and interpersonal skills required
  • Ability to effectively communicate in a courteous, professional, and timely manner to enhance and maintain the image and level of service provided by the company
  • Detail oriented individual with excellent work/time organizational skills, as well as analytical and problem solving skills, essential.
  • Intermediate Microsoft Excel, Word, and PowerPoint
  • A team player with initiative and self-motivation
  • Must be able to follow written and verbal instructions as well as interpret written policies;
  • Must be flexible to accept frequent change in priorities and possess the ability to coordinate tasks under critical time demands.
  • Ability to anticipate & manage pending deadlines and work priorities.

Benefits:

  • Competitive Base Salary
  • Health, Dental and Vision Insurance
  • Long and Short-Term Disability
  • Life Insurance
  • Vacation and Holiday Pay
  • 401k Retirement Plan
  • Training and Advancement opportunities
  • Tuition Reimbursement
  • Birthdays Off
  • Philanthropic Opportunities
  • Referral Program
  • Partial Gym Membership Paid
  • Team Building Events

Opportunities for advancement are performance based, so working hard can move you up the corporate ladder quickly at one of the Nation’s top Staffing firms. Join our winning team!

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact CorporateRecruiting@apexsystemsinc.com.

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact CorporateRecruiting@apexsystemsinc.com.


VEVRAA Federal Contractor
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.
Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact CorporateRecruiting@apexsystemsinc.com.

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