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Marchon - Office Manager at VSP in New York City, NY

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Description

VSP Global is comprised of five complementary businesses that combine high-quality eye care insurance, high-fashion eyewear, customized lenses, ophthalmic technology and retail solutions, with employees in over 23 countries. No matter the role, we’re all focused on a singular mission: to help people see. Learn more by visiting https://vspglobal.com/cms/careers/

General Summary

The office manager position is responsible for overall front office activities, including the reception area, meeting cordination, vendor services, and acts a liason with corporate services.  This position is also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.

Essential Functions

Manage the NY City office

 

Maintains office services by organizing office operations and procedures

 

Provide administrative support to leadership team, including but not limited to managing daily schedule, coordinating travel, and preparing expense reports

 

Demonstrate fiscal responsibility for NYC Design Center by monitoring expenses to ensure costs are within established levels

 

Provide oversight on all office related vendor relationships and interactions and involve corporate services as required

 

Participate in the development and implementation of key office iniatives and support operational plan objectives

 

Assist in the development and execution of department standards, processes and procedures; analyze all processess and procedures and implement improvement opportunities

 

Ensure proper planning and functionality of meetings and/or trainings and ensure all employees receive appropriate information/instruction

 

Assure effective communications are maintained within the department and to internal and external business partners; when appropriate, inform employees of company/department plans and progress

 

Coordinate with other units/departments to facilitate special requests or projects, resolve work flow or production issues

Job Specifications

Typically has the following skills or abilities:

 

Bachelors degree in business or equivalent experience

 

Minimum three years office management experience

 

Excellent written and oral communication skills

 

Excellent customer service skills

 

Ability to analyze work processes

 

Strong organization skills

 

Regularly exercises discretion and independent judgment the in performance of his/her job duties

Working Conditions / Physical Demands

The working environment is generally favorable.  Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust etc.

 

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

 

 

 

The information above describes the general nature of the position and serves as a summary of the typical job functions. It's not a comprehensive list of all possible job responsibilities, tasks, or duties.

 

VSP Global is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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