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Part Time Office Manager at Envision in Cottonwood Heights, UT

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Description

Req ID: 105109 

Entity: VISTA 

Who We Are:

VISTA is a six-time winner of the Best of Staffing award! This year, VISTA was granted the Diamond Award for receiving Best of Staffing five consecutive years in both talent and client satisfaction. The Best of Staffing award is given to companies that achieve industry leading customer loyalty scores. VISTA creates customer loyalty by providing an exceptional service experience to our healthcare professionals and healthcare clients through teamwork.

The relationships our people create with our healthcare professionals is at the core of our success at VISTA. Loyal relationships result from our people being trusted to do the right thing, the right way every day.

Our culture reflects a people first attitude, supporting creativity, competitiveness, sense of humor, celebration, professional growth, autonomy and responsibility.

What You'll Do:

  • Manage and oversee front desk services including incoming calls, visitors, security and mail distribution
  • Functions as back-up receptionist when needed
  • Manage, maintain, and oversee all office supply needs for each office in the Company
  • Approve all office supply orders through Verian
  • Oversee all common areas and ensure proper stocking and cleanliness including supply and break rooms
  • Responsible for reviewing, approving, and submission of all expenses related to office needs
  • Coordinate and oversee all office machine maintenance and supply needs (copy machine repairs and maintenance, postage machine repairs and maintenance, and postage supply, etc.)
  • Serves as primary contact and liaison with Building Management regarding maintenance, parking, security, and safety
  • Serve as liaison with off-site file storage vendor
  • Maintain vendor relationships for miscellaneous vendors
  • Responsible for the purchasing software (Verian) administration at VISTA
  • Maintain relationships and coordinates with national support offices for specialized vendor categories such as facilities and telephones 

What You'll Bring:

  • Ability to be flexible and handle a variety of tasks in a fast-paced environment
  • Possess excellent organizational skills
  • Clear and effective communication skills
  • Working knowledge of Microsoft Office Suite
  • Excellent interpersonal skills necessary to work cooperatively with multiple departments and external customers
  • Ability to maintain confidentiality in a variety of situations
  • Self-motivated; ability to work without direct supervision

What We Offer:

  • Fun and dynamic team-based work environment
  • Competitive pay
  • 401(K) with match
  • Flexible work hours
  • A strong sense of service to the communities in which we live

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