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SENIOR CLERK - 64029210 at State of Florida in PINELLAS PARK, FL

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Requisition No: 23970 

Agency: Department of Health

Working Title: SENIOR CLERK - 64029210

Position Number: 64029210 

Salary:  $828.19 bi-weekly 

Posting Closing Date: 11/27/2017 

The incumbent is part of a global public health organization and is expected to support the Pinellas County Health Department in its mission to protect, promote, and improve the health of all people in Florida through the integrated state, county and community efforts and its vision to be the Healthiest State in the nation.  Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness, and Excellence in all aspects of their work. 


The clerical support position for the Healthy Families Program is responsible for data entry: accurately enters and maintains information for the program's databases and various client tracking systems including: HMS, HFF, and GEMS.  Performs data cleaning functions and on-going quality assurance reviews.  Meets grant goals and objectives, programmatic and funder requirements, and licensure as applicable.  Maintains standards and applicable regulations for personnel, medical records management, and programmatic/funder requirements. Produces database reports for the Healthy Families staff upon request.

Types correspondence, completes TARs and reimbursements in the Go Travel System, and completes special projects.

Copies, faxes and scans. Responsible for maintaining the integrity of the Electronic Health Record by accurately scanning documents into the client records on a daily basis.


Operate a variety of standard business and office machines. 


Clerical Support for staff: Acts and sets up case files, runs labels for client files, performs abuse registry checks through FSFN.

Processes new referrals, opens and registers clients in data systems and closes clients in the data systems.

Acts as a receptionist, answers phones, takes messages, greets and routes visitors and assures appropriate professional communications. Provides coverage for other staff in the Healthy Families Offices.

Creates forms and spreadsheets as requested by staff.  Maintains the forms library.

Meets with supervisor regularly to discuss issues, opportunities, and provide input.

Completes purchase orders, purchasing and reconciliation tasks.

Checks and routes mail daily.

Participates in team meetings and clerical staff meetings.  Attends professional development trainings.

Other duties as assigned    


Knowledge, Skills and Abilities:  

Ability to operate word processing equipment.  Ability to use correct spelling, punctuation, grammar and format to produce letters, memos and other standard business documents.  Skill in typing. Ability to plan, organize, and coordinate work assignments.  Ability to multi-task and prioritize assignments. Ability to establish and maintain effective working relationships with others.  Ability to communicate effectively verbally and in writing. Ability to scan and manage the EHRs of clients. Ability to go out into the community and complete purchasing responsibilities.  Ability to complete basic math.


Minimum Qualifications:  High School degree or Equivalent, and 1 or more year's experience in clerical or secretarial work, including scanning, completing written correspondence, and data entry. Typing 35 WPM or more. 


*Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. 

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days

Current State Employees - Salary for current employees is based on employee’s current payband/paygrade. 

Only U.S. citizens and lawfully authorized alien workers will be hired.

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, visit http://www.sss.gov.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Fingerprinting is required of the successful applicant for a sensitive position. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check.

Successful completion of a drug test is a condition of employment for safety-sensitive positions.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

Veteran Information: Certain veterans and spouses of veterans receive preference in employment by the state (applies only to positions within the Career Service).

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

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