Our agency client is looking for a Resource Manager to support their team, ideally in a hybrid capacity in their NY office, Monday-Thursday onsite, for one month, with possibility to extend. The Resource Manager will play a pivotal role in balancing studio operations by managing the allocation of staff and freelance artists across multiple creative projects. This individual will ensure optimal use of resources, maintain manageable workloads, and support seamless project execution through proactive scheduling and communication.
Location Note: This is a hybrid role based in the New York office (Hudson Street) ideally working in-office Monday through Thursday but there could potentially be flexibility there.
Resource Manager Key Responsibilities:
- Lead daily resource meetings to align priorities, allocate talent, and resolve scheduling issues in real time.
- Forecast resourcing needs based on project pipelines and collaborate with team leads to fill gaps efficiently.
- Monitor staff workloads to ensure balanced distribution of billable hours and prevent burnout.
- Maintain and update scheduling tools with real-time availability, rates, remote work status, and production timelines.
- Build and manage a robust network of freelance talent, including outreach, vetting, and performance tracking.
- Serve as the primary point of contact for freelance hires, managing onboarding, scheduling, and integration into workflows.
- Coordinate with internal teams to ensure freelancers receive timely access to credentials, documentation, and systems.
- Collaborate with international studios to manage North American artist availability and ensure accurate time tracking.
- Provide strategic recommendations for resource assignments based on team capabilities and project needs.
Resource Manager Requirements:
- Minimum 5 years of experience in resource management, scheduling, or production coordination within creative industries.
- Proven ability to manage and allocate resources across multiple concurrent projects with varying scopes and deadlines.
- Strong track record of building and maintaining freelance talent networks.
- Proficiency in scheduling tools and databases for tracking availability, budgets, and timelines.
- Experience with project management systems; Adobe Workfront preferred.
- Advanced skills in Office 365 applications.
- Strong problem-solving skills for resolving scheduling conflicts and addressing resource gaps.
- Excellent communication skills and ability to liaise effectively with producers, artists, and cross-functional teams.
- Understanding of creative workflows and roles such as editors, animators, motion designers, and audio engineers.
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
steve.pagnozzi@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : SP12-1859076 -- in the email subject line for your application to be considered.***
Steve Pagnozzi - Senior Recruitment Manager
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 07/08/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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